Renting event supplies such as the blue modern velvet accent chairs with white sofa outside.
Planning a memorable event, whether it’s a wedding, birthday party, or corporate gathering, involves numerous decisions and considerations. Among these decisions is whether to rent or buy the necessary furnishings for the occasion. Renting event supplies and furnishings from NewSouth Event Rentals Charlotte, NC, provides convenience, flexibility, and cost-effectiveness.

In this guide, we’ll explore the compelling reasons why renting event supplies is the preferred choice for many event planners. From reduced stress and affordability to professional assistance and storage considerations, renting offers a practical solution that simplifies the event planning process and ensures a successful and memorable occasion. Join us as we dive into the benefits of renting event supplies and discover how they can streamline your event planning experience.

Why Rent Instead of Buying for Event Supplies?

Planning an event involves numerous tasks, from choosing a venue and making a guest list to arranging decorations and selecting catering options. Let’s explore five reasons why renting event supplies is often the smarter and more practical choice.

1. Affordability

One of the primary reasons to rent event supplies instead of buying is affordability. Purchasing supplies such as tables, chairs, linens, and decorations can quickly sum up and strain your budget, especially if you only need them for a single event. Renting allows you to access top-quality supplies at a fraction of the cost of purchasing them outright, freeing up your budget for other aspects of the event.

2. Reduced Stress

Renting event supplies can significantly reduce the stress associated with event planning. With rental companies handling delivery, setup, and pickup, you can focus on other prominent tasks without worrying about the logistics of transporting and arranging bulky items. Additionally, rental companies often offer professional assistance and guidance. This added benefit helps you choose the right supplies for your event and ensures it all runs smoothly on the day of the occasion.

3. Flexibility

Renting event supplies provides flexibility that buying cannot match. Whether you’re hosting a small, close gathering or a large-scale corporate event, rental companies offer a wide range of options to meet your specific needs and preferences. From different styles and colors of chairs to various sizes of tables and linens, renting allows you to customize your event setup without the long-term commitment of ownership.

4. Professional Assistance

Many rental companies employ experienced professionals who can offer valuable assistance and guidance throughout the event planning process. From selecting the appropriate supplies and quantities to coordinating delivery and setup, rental experts can help streamline the planning process and ensure that everything meets your expectations on the day of the event. Their expertise can be especially beneficial for first-time event planners or those organizing complex events.

5. Storage Considerations

Another advantage of renting event supplies is that it eliminates the need for storage before and after the event. Purchasing supplies means you’ll have to find space to store them, which can be challenging, especially for bulky items like tables, chairs, and tents. Renting allows you to avoid storage concerns altogether, as rental companies handle delivery and pickup, sparing you from the hassle of finding and maintaining storage space.

6. Variety and Quality

Rental companies often offer a wide variety of high-quality event supplies to choose from, ensuring that you can find the perfect items to suit your event theme and style. Whether you’re looking for elegant Farm style and specialty table, Accent chairs, or stylish decorations, rental options abound, allowing you to create the desired ambiance for your event without compromising on quality or aesthetics.

How To Choose The Place for Renting?

When selecting a rental company for your event supplies, several factors should be considered. This will ensure a seamless and successful experience.

1.    Reputation and Reliability

Research rental companies in your area and choose one with a strong reputation for reliability and professionalism. Look for reviews from past customers. Gauge their satisfaction with the rental process and the quality of the supplies provided.

2.    Variety of Options

Choose reputable rentals that offer a wide variety of event supplies to suit your specific needs and preferences. Whether you’re looking for chairs, tables, linens, decorations, or other items, ensure that the rental company has a diverse inventory. If you are looking for table and chair rentals near Charlotte, Huntersville, Mooresville, and neighboring cities in the Carolinas, NewSouth Event Rentals has variety of options to choose from.

3.    Quality of Supplies

Inspect the quality of the supplies offered by the rental company to ensure they meet your standards and expectations. Check for signs of wear and tear, cleanliness, and overall condition to ensure that your event will be equipped with high-quality items.

4.    Customer Service

Evaluate the level of customer service provided by the rental company. Research their responsiveness to inquiries, willingness to accommodate special requests, and professionalism in handling rental agreements and transactions.

5.    Pricing and Transparency

Compare pricing and rental terms from different companies to ensure you’re getting the best value for your money. Look for transparent pricing structures and clear rental agreements to avoid any sudden surprises or hidden fees.

6.    Delivery and Setup Services

Consider whether the rental company offers delivery, setup, and pickup services for added convenience. Using a company that handles logistics can save you time and effort, letting you focus on other aspects of planning.


Renting event supplies offers numerous benefits that make it a preferred choice for event planners. From affordability to professional assistance, renting provides a practical solution that simplifies the event planning process.

When selecting a rental company, always consider factors such as reputation, variety of options, quality of supplies, customer service, pricing transparency, and delivery services. This will ensure a seamless and enjoyable rental experience. With the right rental partner, you can access high-quality supplies, receive expert guidance, and create a memorable event that exceeds expectations.

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